WHAT YOU NEED TO KNOW BEFORE SENDING A RESERVATION REQUEST
Graduate students, faculty, and staff members of the Schools of Engineering, Physical Sciences, and ICS can reserve space in this building for research team meetings, PhD/MS defenses, collaboration discussions, advisory board meetings, etc. ISEB scheduled rooms are not intended for regular office hours, study sessions, or student club meetings. Reservations are made on a first-come, first-served basis. All conference rooms are available for booking during regular business hours, from 7 AM to 7 PM. Before and after-hour requests will be considered on a case-by-case basis. A 15-minute gap is required between events for cleanup and resetting of rooms.
Single Meetings/Events
Single meeting/event requests can be sent in as early as 1 year in advance, with a maximum of 4 spaces. Anything beyond that will require special approval from the affiliated school’s assistant dean.
Recurring Meetings/Events
Only PIs or their designated schedulers can make recurring meeting requests and will need to provide the PI’s email address. Recurring meeting requests can be sent in as early as 1 quarter in advance. Recurring meetings for the following quarter will be open to reserve starting in week 5 of every quarter and at the end of summer session 1 for the Fall quarter. Recurring single-room weekly/bi-weekly meetings will be capped at 3 hours. Anything over 3 hours will require the submission of an agenda during the reservation request. We will not accept multi-room recurring weekly/bi-weekly meeting requests.
Classroom Booking
Classroom booking is only allowed in room 1310 and can be made 4 months in advance. Each class can be booked for no more than 3 hours. The request must be made by the specific school’s scheduler and approved by the Building Coordinator in advance.
Please check the room availability on https://iseb.uci.edu/conference-rooms prior to making a reservation. Reservations need to leave a 15-minute gap between each other.
All conference rooms are available during regular business hours of 7 AM to 7 PM. Before and after hour requests will be considered on a case by case basis.
FACILITY USAGE AND CLEAN-UP
Users will be responsible for damage to the facilities. The room must be left in excellent condition.
If damage is noticed, notify the building manager through email at isebmgmt@uci.edu or by phone at 949-824-3578 before starting your meeting. Failure to do so may result in a fee.
In addition, users are responsible for the behavior of their guests.
EQUIPMENT REPLACEMENT
Any damaged, lost, or stolen equipment will be charged at replacement cost value to the user.
CATERING AND FOOD SERVICE
Food and beverage are permitted in the rooms. If you wish to utilize catering and or/the use of tables, please contact UCI hospitality at food@uci.edu.
Additional trash cans are needed for the event with catering, please contact custodial at fmavc@uci.edu.
ALCOHOL USE
Users must adhere to campus policy 900-13. A UCI Permit to Serve Alcoholic Beverages must be fully completed and submitted. It is suggested that the form be submitted at least two weeks before the event to allow time for the proper signatures. The form then must be submitted to the UCI Police Department for final approval. Please work with your department to complete the permit form. Please make sure you follow signage and posting rules for our facility. If your event has alcohol and takes place in ISEB plaza, Prefunction Lobby or 4th floor Terrace, you cannot leave the drinks unattended.
AUDIOVISUAL
ISEB does not provide staff to monitor A/V or computer needs during your event. It is the sole responsibility of the user to assign a member of the user group to train and serve this role during the event. Please contact isebmgmt@uci.edu or (949) 824-3578 to schedule training.
BUILDING ACCESS
The main entrances and elevators in ISEB are accessible Monday through Friday from 7:00 AM to 7:00 PM. Hours are subject to change. Special arrangements are necessary for after-hours events. Please be sure to coordinate with building manager ahead of time if after-hours access is required.
EVENT SIGNAGE AND PUBLICITY MATERIALS
Signage for events held in ISEB should be displayed only on easels and/or sandwich boards. It is the responsibility of the user to place the signs on the day of the event. Signs must be taken down once the event is over. No event signage on walls or doors within our space.
OTHER REGULATIONS
In addition to the guidelines within this agreement, it is understood by your organization that all applicable federal, state, and municipal laws and ordinances, and all other University policies and procedures apply to your organization’s members and guests in their use of the ISEB facilities.
By making a reservation and completing the reservation form, you agree with the above policies and regulations.